PART 1: NAME OF ORGANIZATION AND OPERATION AREA.

 

2.1: The name of NGO.

The name of the Organization shall be Happy Children Tanzania Organization

 

2.2: Head Office.

The Head Office of the Organization shall be in Maramba Mawili, Mbezi Kinondoni P.O.Box 5680 Dar es Salaam.

 

2.3: Area of Operation.

The Organization's activities shall be carried out in Tanzania Mainland.

 

PART 2: VISION, MISSION AND OBJECTIVES

2.4: Vision

The vision statement of the Organization shall be a world where children are responsible member of a community that enables them to fully enjoy their rights.

 

2.5: Mission

To harmonize efforts of all mandate/stakeholders to secure, protect and uphold the rights of all Tanzania children.

 

2.6: Objectives

The objectives of the organization are;-

• To empower children's and women's matters related to healthcare by using preventative healthcare measures from the grassroots concepts.

• To advocate on policies, laws, strategies and outdated cultural believes and norms that undermine children's and women's rights.

• To raise awareness to the community on issues related to the rights of children in accessing healthcare services.

• To provide trainings to families in rural areas on issues related to family planning and early childhood development.

• To raise awareness to the community on issues concerning climate change particulalry on how to adapt to climate changes in collective responsibility between men and women.

 

PART 3: MEMBERSHIP

4.1: Founder Members.

These are individual members whose names appear in the resolution and have facilitated the establishment of the Organization.

 

4.2: Ordinary Members.

These are individual members who join the organization after its registration and will adhere to the constitution governing the organization.

 

4.3: Honorary Members

These are members of Organization, individual or corporate who have become members after being appointed by the AGM as recognition of their contribution/support on organization initiatives.

 

4.4: Criteria for Membership.

Membership is open to all persons upon fulfillment of the following criteria;-

a. A Tanzanian by either birth of registration

b. Adheres to the rules and principles of the organization

c. Willingly to work voluntarily

 

4.5: Rights of Members

a. To attend meeting of the Organization

b. To vote and to be voted for election

c. To inspect documents

d. To be given copy of the constitution

 

4.6: Cessation of Membership

A member of the organization shall not cease to be a member except due to the following reasons;-

a. Death

b. Resignation in a written form

c. Failure to attend three consecutive annual general 

    meetings without written notice.

d. Failure by a member to contribute his/her annual fees

    for 3 years consecutively.

e. Failure to act in accordance with the principles of

    organization and values.

 

4.7: Members’ Duties

a. Pay annual fees

b. Respect the constitution of the Organization

c. Attend the AGM and all meetings as indicated in the constitution

 

PART 4: ORGANIZATIONAL STRUCTURE OFFICE BEARER AND BOARD OF DIRECTORS

5.1: Chairperson

a. The Chief Spokesperson of the organization

b. Oversee the implementation of all programmes and activities in the organization as approved by the

     Board.

c. Shall be the Secretary to the Board

d. Shall submit reports to the Board with regard to financial and program implementation matters

e. With approve from the Board, shall appoint among members of the organization or recruit from

     outside the organization to constitute the Executive Committee.

 

5.2: Secretary

a. Responsible for the day to day administration and management of the organization

b. Receive and dispatch correspondence to and from the organization

c. Keep minutes of the executive and general meetings held by the organization

d. Convene executive and general meetings in consultation with the chairperson.

e. Prepare and submit quarterly and annual report to the secretarial and AGM.

f.  Keep and maintain the members’ register.

g. Signatory to cheques and other withdraw papers.

h. To perform any other duties as may be assigned by secretarial, Board and AGM.

 

5.3: Treasurer

a. To mobilize revenue through grants, donations, and fundraising activities.

b. To prepare budget and financial reports of the organization.

c. To keep properly and in order the books of accounts.

d. To keep money of the organization in accordance with financial rules and regulations.

e. To collect the organization’s subscriptions, constitutional fees or any other charges and debts.

f.  Signatory to bank cheques and other withdraw documents pertaining to organization fund.

g. To perform an other duties as may be assigned by secretarial, Board and AGM.

 

5.4 Office Tenure of office Bearers

The office tenure of the office bearers shall be three years and shall be illegible for re-collection for one more term.

5.5: The Board of Directors

a. There shall be a Board of Directors which shall have 8 members.

b. The board of directors shall consist of 5 founder members while other 3 will be appointed according

     to the demand of the AGM.

C. The Chairperson of the board shall be elected by the Annual General Meeting while the vice

     Chairperson of the board will originate, selected and approved by the board members themselves.

d. The board will conduct four meetings in the year thus in each after three months in different venue as

     suggested or recommended by the board members themselves.

 

5.6: Board Tenure

i) The office tenure of the board will be 5 years and they will be eligible for re-appointment for one more

    term.

 

5.7: Responsibilities of the Board

a. Oversee the activities of the organization and make decisions in relation to the policies, budget and  

     other related major aspects of the organization and their implementations.

b. Make regulations for the proper management of the personnel and administration facilities.

c. Approve all major statements made on behalf of the organization.

d. Appoint organization staff and determine their terms and conditions.

e. Appoint the Vice-Chairperson of the board and implement other duties as proposed by the AGM.

 

PART 5: ANNUAL MEETINGS, ORDINARY AND EXTRA ORDINARY

 

6.1 Annual General Meeting (AGM)

a. The organization shall hold AGM in each calendar year. The same shall be held at such time as the

    organization management shall appoint.

b. An AGM shall be carried by three months notice in writing. The notice shall be exclusive of the day in

     which it served.

c. Provided that a meeting shall, notwithstanding that it is called by shorter notice that specified in this

    article, shall be deemed to have been duly called if it is so agreed.

d. In case of a meeting called as the AGM, by all members entitled to attend and vote thereof; and

e. In case of any other meeting, by a majority in number of the members having a right to attend and vote at the 

     meeting.

f. The accidental mission to give notice of meeting to or the non-receipt of notice shall not invalidate the

    proceedings of any meeting.

g. The Quorum of AGM meeting shall be two third of the members presented for that purpose.

 

6.2: Duties of AGM

a. To receive the organization reports on the projects implemented during the financial year.

b. To approve the annual budget forwarded by the board of directors.

c. To scrutinize and approve applications of new members.

d. To receive audited annual financial reports of the organization’s income and expenditure.

e. To discuss agendas brought forward by members.

 

6.3 Extra Ordinary Meetings

a. There shall be an extra ordinary meeting which shall be called upon at any time by the Chairperson.

b. The notice for the said meeting will be 14 days prior to the said meeting.

c. The quorum for extra ordinary meeting shall be ¼ of all the members attended for that purpose.

d. The extra ordinary meeting shall save as AGM in case of any emergency.

e. The extra ordinary function is to discuss the arisen matters that need special attention.

 

6.4: Ordinary Meetings/Functions

a. There shall be ordinary meetings constituting some elected members who shall meet quarterly to assess and discuss the   

     strategic direction of the organization.

b. The meeting shall receive all copies of the reports from the management submitted to the Board of Directors.

c. The meeting shall give feedback to the community and general public with regard to any strategic issues and their opinion on     the organization future management.

d. The quorum of the meeting shall not be less than 2/3 of the appointed members.

 

PART 6: FINANCIAL PROVISIONS AND BOOKS OF ACCOUNTS

7.1: Financial Year

Financial year will be the calendar year which commences on 1st January and ends on the 31st December each year.

 

7.2: Sources of funds

Sources of organization funds shall be included but not limited to the following;-

• Members’ contribution

• Donations from individual and organizations both within and outside the country.

• Organization project generated fund

• Charity walks

• Fundraising events

 

7.3: Accounting of Funds and Assets

The Executive Committee shall ensure that the funds and assets of the organization are used and accounted for in conformance with the highest level of ethical and professional practice. Bank signatories of the organization will be the Chairperson, Secretary and Treasurer.

 

7.4: Inspection of the Books of Accounts

The keeping of the books of account will be subjected to any reasonable restrictions as to the time and manner of inspecting the same that may be imposed in a accordance with regulations of the organization for the time being.

 

7.5: Audit of the Books of Accounts.

a. Once at least in every year the accounts of the organization shall be examined and the correctness of the

    income and expenditure account and balance sheet ascertained by one or more properly qualified auditor or

    Auditors to be selected.

 

PART 7: DISPUTE RESOLUTION, AMMENDMENT AND DISSOLUTION

8.1: Dispute Resolution

All matters of dispute between members shall be resolved harmoniously, through negotiations and after taking into considerations the views and opinions of the monthly meeting. The decision of the Executive Committee shall be final and binding until and unless repealed by the Annual General Meeting.

 

8.2: Amendments

This constitution shall not be amended unless decided by resolution of 2/3 of the members in the Annual General Meeting or other extra-ordinary meetings summoned specifically for such amendment and attended by at least 2/3 of all live members.

 

8.3: Dissolution

i) The organization shall not be dissolved unless decided by 2/3 of members in AGM or extra ordinary meetings

    called through written notice for such purpose.

ii) If dissolved the assets and properties of the organization shall be used to pay all debt liabilities while the

    remaining will be transferred to another charitable Organization with similar objectives.

 

 

 

HAPPY CHILDREN TANZANIA

ORGANIZATION PROFILE

 

Happy Children Tanzania exists to provide sound advocacy, Early Childhood Care; Education; and youth empowerment programs for the most vulnerable children country wide without phasing out the outreach and support programs to their less privileged caretakers as our indirect beneficiaries.

 

Vision.

To be an Organization of Excellency in Early Childhood Care, Education and professional Advocacy for their equal rights to access all basic needs and equal opportunities in the society, based on the fact that children are the most valuable human resources for our future world.

 

Mission.

To collaborate with all stakeholders locally and internationally to develop, promote and provide integrated children protection services, through accessible, sustainable and empowering programs for their improved quality of life.

 

Goal.

Our goal is to nurture children becoming responsible members of the community that enables them to fully enjoy their rights.

 

VALUES.

>Compassion

   We are dedicated to serve the most vulnerable children with exceptional Love, Care and Empathy.

>Equity

   We regard orphans and vulnerable children have equal status with other children in the society, we accommodate their views, 

   privacy, rights and participation.

>Integrity

We conduct our affairs in honest, accountable and transparency manner to benefit the children and the stakeholders.

 

OBJECTIVES;

• To advocate on policies, laws, and outdated cultural beliefs and norms that deprives children’s rights

• To organize and conduct seminars that sensitize the community to raise awareness on the issues pertaining to children’s rights in accessing basic needs including health care services

• Training families in the rural and remote areas on the issues related to family planning and Early childhood development

• To provide counseling services to youths pertaining to the health issues

• To care for the abandoned children and street kids

• To provide advocacy for the rights of the children with disabilities and promote acceptance and understanding in the community

• To provide financial support to the less privileged families so that they can start income generating projects and offer the required training

• To help the children from underprivileged families with their birth registration process

• To sensitize the public on child abuse, drug abuse and oppose conditions causing the negative exploitation of children and which hinder their rights to access education, health and development

• To strengthen initiatives which ensure the psychological rehabilitation and social integration

• Establishment of shelter/halfway homes for children incarcerated with mothers in prison

• Establishment of homes/halfway for discharged offenders

The role of our organization is to provide a short term interventions purposing long term results. At the moment we provide only those services which we are capable with, at the same time to coordinate with other stakeholders to provide the rest.

 

Our ultimate goal is to have the orphans and vulnerable children fostered into loving homes. This mission will be achieved in collaboration with partners who will be inspired by the role model values of the children in our care.

 

BACKGROUND & HISTORICAL ABSTRACT

When was it formed?

Happy Children Tanzania was found by Mrs. Maria Makombe since 2012 but was officially registered by the National NGOs Coordination Board in the year 2013.

 

Who formed it?

It all started while Maria Makombe was a teacher, serving various students including those from the less privileged families scourged by extremely poverty. Some of them coming to school bear feet at the same time going to bed empty stomach. Mrs. Maria felt compassion and went to the extent of spending her little salary to buy shoes and food for them. Out of empathy for the less privileged children she took initiative to mobilize other compassionate individuals to register an NGO so that it can be an effective tool for support and advocacy for the children’s rights national wide.  

 

Happy Children Tanzania now operates as a registered Non-Governmental &Not for Profit Making Organization. The registered name is Happy Children Tanzania registered as Charitable and Welfare Organization by the National NGOs Coordination Board given Registration No. 00007242 under NGOs Act, No.24/2002.

 

Role of the organization

Happy Children Tanzania’s role is to support the government effort to extend a helping hand to the less privileged families on the issue critical of the children rights. The emphasis is on a sustainable community as we draw attention to the link between Extremely Poverty, vulnerability and children injustice. We work on behalf of the poor demonstrating God’s love for all the creation believing that the weak and oppressed are not the objects of pity, but agents of change leading the struggle to eradicate poverty, dehumanizing, unacceptable living and children’s injustice.

 

AREA OF COVERAGE

Happy Children Tanzania is entitled to operate in Tanzania mainland, but currently our activities are carried out within Dar-Es-Salaam through outreach programs to various centers in Kinondoni, Ilala and Temeke municipals.

 

Though we have experienced an increased number of the needy since the inception of our services, but for the meantime we have decided to provide service for just a few children due to the inadequacy of funds. We are very optimistic and aspire to extend our services through outreach programs once the number of implementing partners improves.

 

FUNDING

Since inception in 2012 Happy Children Tanzania survives through monthly subscriptions and generous contribution from members, fundraising activities, donations from individuals,  corporate and a few compassionate well wishers. The organization has never received any subsidies grant from any notable funding agency. However, based on the significance of the needy it is not possible to distinguish the kind of service to deliver. Rather we provide only services which we are capable off, regardless of the fundamental limitations of resources.

 

SERVICES

• Administration

The mandate of this component is to promote/ organize all necessary resources for the welfare of the needy through provision of support and directions needed for the registration process and household services.

 

Administration service is responsible for planning, management, implementation, monitoring and evaluation of the overall programs of the organization. It further plays a major role in mobilizing resources, outreach and advocacy programs.

• Day Camping

In a big city like Dar-Es-Salaam where thousands of orphans and vulnerable children do not have proper care, providing an alternative living solution is an essential part of our organization work.

 

This comes as recognition that, while biological parents passed on, strike down by extremely poverty or scourged by Incurable Diseases, children often experience their own version of emotional punishment.

 

Our organization brings awareness to these children’s plight through various programs that build character and strong relationships. We provide services to various homes with a number of OVC who receives food hampers (balanced diet), cloths and school fees.

• PSYCHO-SOCIAL SUPPORT

Our organization conducts regular house visits to provide Psycho-social support to vast majority households. We offer counseling and material support enlists volunteers to mentor households prior to their takeover and continuing after they are committed to take care of orphans. We provide professional counseling to; both orphans, youth and elderly households concerning domestic violence, child abuse, neglecting and exploiting children.

 

Session includes; Counseling about anger management, drugs and alcohol abuse, domestic violence issues and re-entry planning. Family support and reconciliation is the large part of our programs. Family support and reconciliation is essential bridge building project working among orphans and vulnerable children, their families and in the community to make it possible for caring volunteers and family members to become connected and reconnected with those behind bars in the love and mercy of God.

• OUTREACH AND ADVOCACY

We also undertake regular visits to orphans and vulnerable children’ homes for discussion, advice and provide material support. The role of this initiative is to provide education and advocacy for children rights, protection and optimal care. The ultimate aim of this initiative is to emphasize advocacy on behalf of OVC for their equal rights and opportunity to access all basic needs for their well being.

 

When care takers/households doing nothing or have little knowledge to prepare or equip children to handle the challenges from outside families, to address this issue our organization set in place programs which prepare OVC for the difficult transition from orphan hood and vulnerability to the equal community which includes referral to the relevant authorities for further professional advice concerning legal issues on foster care. 

 

ACHIEVEMENTS

 

Since inception in 2012, our organization is continuously deliver services to the needy regardless of the diverse circumstances.

• We reached out a big number of the less privileged households for interview and provide them with material support

• We managed to build a strong relationship with various households responsible for the care and protection of the orphans

• We conducted several trainings and logistical support to various less privileged people on how to generate income through small-scale economic projects

• We have maintained a good relationship with the Local Government and aspire to establish a strong relation with the Department of Social Welfare and all other stakeholders for further technical support and professional guidelines on the issue critical of social welfare.

 

ACTIVITIES CARRIED OUT

 

• Strategic Plan 2015-2017

The organization initiated a Three-Year Activity Plan (2015-2017). The plan is a part of the long-term strategy for legacy building of the organization. It provides the summary of the activities which were implemented previously, ongoing activities which need further development and the anticipated projects. The plan portrays the organization’s thematic areas of priorities in the bid to bring about quality social welfare programs and children justice in Tanzania.

 

These priority activities include;

• Providing humanitarian aid to disadvantaged groups widows inclusively, the service  consists of;  distribution of food hampers, cloths and school fees for orphans

• Raising the level of awareness and sensitivity of orphan hood, vulnerability and widow hood

• Creating awareness of orphans & vulnerable children rights and conducting sensitization on the widows justice at the community level

• Developing programs proposals to attract funding to finance social welfare programs

 

Summary of the activities to be carried out during this period;

• Proposal writing

• Construction of Children’s Health Center

• Micro-finance Project

• Street Children Project

• Poverty Reduction and Entrepreneurship

• Irrigation Farming Project

• Small-scale Business Project

 

FUTURE PROSPECTS

 

To mobilize funds towards;

• Construction project to build children’s health center with full facilities

• Setting up a fully fledged resource centre

• Increasing the number of competent employees to meet the need for quality care of the orphans & vulnerable children under our care

• Initiating after school programs to cater for other children from the less privileged families in the community 

• Website designing project